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Deltek Vantagepoint ERP Upgrade – Module Expansion

Proposal #9 · Submitted 2026-08-06
100
Recommend Approval
Strong financial return with acceptable payback period and positive NPV.
Requestor
Name
Rachel Kim
Email
Role
Head of Digital Delivery
Region
Americas – US East
Business Unit
Information Technology
Proposal
Description

Upgrade Deltek Vantagepoint from v5.1 to v6.2 and add Resource Planning and CRM modules for 280 US/Canada users. Current version exits vendor support Dec 2026.

Strategic Rationale

Forced upgrade required to maintain vendor support. Expanded modules deliver project margin visibility and pipeline CRM replacing three separate point solutions.

Approver Information
Urgency
High – support end date Dec 2026
Risk Level
Medium
Risk Description
Data migration complexity from legacy systems; dedicated PM and IT resource required.
Alternatives Considered
Oracle NetSuite evaluated — higher cost, 18-month migration; Microsoft D365 evaluated — significant retraining overhead.
Vendor / Supplier Shortlist
Deltek (incumbent), Full Sail Partners (implementation partner)
Implementation Timeline
9 months
Dependencies
IT resource availability; Finance sign-off on chart of accounts
Regulatory Requirement
No
Carbon / Sustainability Impact
Neutral
Financial Metrics
CapEx £125,000
Annual OpEx Change £180,000
Annual Benefit £265,000
Useful Life 5 yrs
Payback Period 1.47 yrs
ROI (life-of-project) 240.0%
NPV £214,380
ROIU (yr 1) 68.0%
Cumulative Return (£)
YearCumulative (£)
Yr 1 £46,296
Yr 2 £26,577
Yr 3 £94,053
Yr 4 £156,530
Yr 5 £214,380
Committee Decision
Current status: Pending