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Esri ArcGIS Enterprise Platform – 3-Year ELA Renewal

Proposal #8 · Submitted 2026-08-06
0
Further Scrutiny Required
Marginal financial case — committee should review strategic necessity and alternatives.
Requestor
Name
Chris Nolan
Email
Role
Chief Information Officer
Region
Global
Business Unit
Information Technology
Proposal
Description

3-year Enterprise Licence Agreement renewal for Esri ArcGIS (Desktop, Pro, Online, Server) covering 420 named users globally. Current ELA expires 30 Nov 2026. Includes ArcGIS Field Maps for field data collection.

Strategic Rationale

GIS is core infrastructure for 70% of SLR deliverables. Loss of licence would halt active projects. 3-year ELA achieves 22% cost reduction vs annual renewals.

Approver Information
Urgency
Critical – renewal deadline 30 Nov 2026
Risk Level
Low
Risk Description
No viable short-term alternative to Esri at enterprise scale; switching cost prohibitive.
Alternatives Considered
QGIS open-source evaluated — migration cost estimated £1.2M; rejected.
Vendor / Supplier Shortlist
Esri UK (sole supplier)
Implementation Timeline
1 months
Dependencies
Procurement sign-off
Regulatory Requirement
No
Carbon / Sustainability Impact
Neutral – cloud migration reduces on-prem server load
Financial Metrics
CapEx £0
Annual OpEx Change £340,000
Annual Benefit £94,000
Useful Life 3 yrs
Payback Period N/A
ROI (life-of-project) 0.0%
NPV £633,966
ROIU (yr 1) 0.0%
Cumulative Return (£)
YearCumulative (£)
Yr 1 £227,777
Yr 2 £438,683
Yr 3 £633,965
Committee Decision
Current status: Pending